Delivering the Project

Contents

Meeting Minutes
Chats with Melanie
Planning Emails
Trip Itinerary
Trip Budget
Other Planning Notes
Trip Letter
Feedback form
Trip Photos

Meeting Minutes:

I had two meetings with Melanie and Helen and the minutes are in this Google Drive Folder

https://drive.google.com/drive/folders/1rC-jkNz4vzF1nteTXFvjddB9xo3a1HLV?usp=sharing

Ongoing Chat with Melanie

I have lessons via Zoom and although we talk out loud, we used the chat to record ideas and discussions. Here are the key parts of those chats:

13/03/24

Melanie asked me if I had any thoughts about the leadership project
14:20:41 From Owen to Everyone:
Maybe going to a forbidden planet and picking up a wide range of comics/manga for the students and talking about art design and good and bad things we feel about the comic/manga itself?

12/06/24

Melanie gave me some feedback on my promotional posters and asked me about how much responsibility I wanted to take for organising the meeting and the trip.

14:09:59 From Melanie Jones to Everyone:
	How would you feel about having ‘talk to Owen for more information’ on the poster?
14:10:39 From Owen to Everyone:
	i wouldn't mind but i just dont know much more about it myself because it's still in the early stages
14:11:39 From Owen to Everyone:
	i used a comic strip template for the animated association also but i'm not sure if you got that
14:14:30 From Owen to Everyone:
	thats how i imagined it but i realise that in comics you read in from top to bottom
14:15:25 From Owen to Everyone:
	i might switch the images around at some point this week
14:19:27 From Melanie Jones to Everyone:
	A) I write an email to Helen based on talking points that you give me. B) You write the email to Helen including the talking points and copy me in.
14:19:32 From Melanie Jones to Everyone:
	What would you rather do?
14:19:59 From Owen to Everyone:
	i think i could write it
14:20:13 From Melanie Jones to Everyone:
	What do we need to ask her in this email?
14:20:18 From Melanie Jones to Everyone:
	Bullet point list...
14:22:10 From Owen to Everyone:
	possible dates and teachers available. im not sure what else just yet.
14:26:22 From Owen to Everyone:
	maybe how many students are planning to come
14:27:18 From Owen to Everyone:
	i would be happy too but i'm not sure if i have to prioritise getting stuff done

26/06/24

Melanie asked for an update on the trip planning

14:10:17 From Melanie Jones to Everyone:
	How are things going with deciding a date?
14:10:22 From Owen to Everyone:
	i'm still not entirely sure which teachers would be coming along, Jo said that she has been asked helen by if she is going. I spoke to Jo about the date and she suggested the week including the 9th and she said maybe the 11th but it might come a bit too early
14:13:05 From Melanie Jones to Everyone:
	If the trip was in two weeks, what things would worry you about it being that early?
14:14:11 From Owen to Everyone:
	i need to make sure of who is coming along student wise, also just having some spots for lunch. Me and Cael have hay fever maybe other students aswell and a park may cause problems on that day/ be in direct sunlight. Also just having numbers and figures to provide for Helen and Naomi and having types of comics/genres already in mind rather than thinking on the day

03/07/23

Helen had sent an email about the final trip details and some feedback on my budget which I discussed with Melanie

4:08:07 From Melanie Jones to Everyone:
	Helen’s message: Hi Owen
	I can’t remember how many students there were.  Can I suggest increasing the budget to £200 to cover contingency costs.  Obviously you don’t have to spend it all but it may be useful in an emergency, eg if you have to send anyone back in a cab if they are unwell.
	Maybe you could do a breakdown of how much for each student so that we don’t just have a final figure.
	Thanks
	Helen
14:08:56 From Melanie Jones to Everyone:
	[Owen's] preliminary list [from a previous email]: "Prince, Cael, Zach, Neve?, Jaf?, Milo, Sofia as a rough list however, other students might be interested if asked. Ruby as an example seemed disappointed when i told her she wasn't on the preliminary list"
14:09:37 From Melanie Jones to Everyone:
	More detailed financial breakdown Helen suggests.
14:14:04 From Melanie Jones to Everyone:
	Of these two tasks 1) create a slightly more detailed financial breakdown and incorporate into the budget. 2) Email Helen back.
14:14:29 From Melanie Jones to Everyone:
	Are you comfortable doing those yourself in independent or do you want us to do them together in the session? Or do you want me to reply to Helen?
14:15:28 From Owen to Everyone:
	Is it possible for you to reply to Helen, i will probably do the more detailed finance breakdown on the bus home
14:16:39 From Melanie Jones to Everyone:
	Per student \ overhead cost

04/06/24

Melanie asked if I had finished the new budget and which other teacher was coming on the trip.

10:09:18 From Owen to Everyone:
	not just yet. i'll do it at lunch because i don't think it will take long
10:11:38 From Owen to Everyone:
	Jason May is who Helen suggested. He would have Cael and Zach that morning

Planning Emails

A lot of the planning for this trip was done via email. The main people I emailed were Helen (head), Jo (Teacher attending trip) and Melanie (my supervisor). Here are the emails and responses:

Itinerary

https://docs.google.com/document/d/1dOv9z3EFvRzze4bsg7O_UCgPHWth1OS8ZXC66R68LyI/edit?usp=sharing

Forbidden Planet Itinerary

Date: 11th July

SUGGESTED ATTENDEES [names hidden here]

—-, —–, —-, —– and —- (?), Maybe —— (talk to Fiona about this) —- (if she wants to go?), Maybe —?
Final Planned List: Owen, —–, —-, —, —, —-, —-, —–
+ —-

Plan for the day

10.00 to 10.30am

Final briefing of route taken, what the plan roughly is and getting things set like oyster cards
Leave Treasure House to get to Shaftesbury avenue

172 > Aldwych/Drury Lane Stop

Walk remainder distance. (Recommended route due to simplicity and approximate journey time)

There is a bus + train option of 453 + Bakerloo line. I myself use train over bus wherever possible as a personal preference HOWEVER given we may have younger students we do not need added complexity and Fiona will not take an underground train anyway

C. 11.20am

Arrive at the store

11.20 – 11.50am

Look around, students find their own interests and perhaps spend money they brought along (around £15 as a recommendation)
Purchase the selection of comics based on research into the group/schools interests (Will plan questions to help inform me on the interest of all students for the purpose of the trip)

11.50 to C. 12.40 pm

Travel to buy lunch (Owen to Research)
Move to a pre-planned site to eat lunch and rest legs
If sunny, eat lunch in The Phoenix Garden (?)

12.40 pm – C. 1.40 pm

Return to school

NOTES

Anything else that needs to be considered?

Perhaps doing a click and collect if possible on the comics when a date is decided; will increase the likelihood of a smoothly run trip.
Need to research prices!
Create a very short questionnaire of the comic genres liked by the students at Treasure House.

Budget

Trip Letter

8 July 2024

Dear Parents/Carers

Re: Trip to Forbidden Planet 11 July 2024

Owen (student) is planning to take a group of students on a trip to Forbidden Planet. The trip arrangements are as follows:

At 10.30am the students and staff will travel by public transport to Aldwych, Drury Lane and walk to the Shaftesbury Avenue Forbidden Planet store to look at and buy comics. Students can bring some money to spend for themselves if they wish. We suggest an amount of £15. The group will then walk to a nearby Tesco Express to get some lunch and then return to Phoenix Park to eat lunch. Students can bring their own lunch if they don’t feel comfortable with a meal deal. We aim to return to Treasure House by around 2pm.

The group will consist of around 8 students and 2 members of staff.

If you have any objections with your child attending the trip, please inform Shuhada as soon as possible.

Please confirm by email or permission slip below if your son/daughter has permission to attend.

—————————————————————————————————————————————

Name of Student: ________________________________________

I hereby give my permission for my child to attend the trip to Forbidden Planet on July 11th.

Name of Parent: _________________________________________

Parent’s Signature: ________________________________________